Position Summary
We are seeking a highly organized and detail-oriented Filing Clerk to join our team. The ideal candidate will be responsible for maintaining accurate filing systems, organizing company records, and assisting with the digitalization of documents to ensure efficient record management and easy retrieval of information.
This role requires someone who is dependable, tech-savvy, and capable of handling confidential information with professionalism and accuracy.
Key Responsibilities
- Organize, maintain, and update physical and electronic filing systems
- Scan, upload, and digitally archive company documents and records
- Ensure all files are accurately labeled, categorized, and stored
- Retrieve requested files and documents promptly
- Maintain confidentiality and security of sensitive information
- Assist with transitioning paper records into digital formats
- Perform regular audits of files to ensure accuracy and completeness
- Support administrative and office operations as needed
- Manage document retention and disposal procedures in accordance with company policies
- Communicate effectively with team members regarding filing and record requests
Minimum Qualifications
- Minimum of 1 year experience in a filing, administrative, records management, or clerical role
- High school diploma or equivalent
- Strong attention to detail and organizational skills
- Tech-savvy with the ability to use scanners, filing software, Microsoft Office, and digital storage systems
- Experience with digitalizing and scanning files/documents
- Ability to handle confidential information professionally
- Strong time management and multitasking abilities
- Excellent written and verbal communication skills
Preferred Skills
- Experience working with electronic document management systems
- Ability to work independently and meet deadlines
- Strong problem-solving and accuracy skills
- Familiarity with office equipment such as scanners, printers, and copiers