Department: Accounting
Reports To: Financial Controller
Location: Head Office
Hours: 9:00 AM – 5:00 PM (extended hours during period-end, audits, inventory counts, or special projects as required)

Position Overview

We are seeking a highly organized and detail-driven Accounts & R&M / Project Management Liaison Clerk to serve as a critical link between our Accounting, Repairs & Maintenance (R&M)/ Project Management teams.

This role sits at the center of financial documentation flow across multiple store locations and active development projects. The successful candidate will be responsible for receiving, sorting, organizing, recording, and safeguarding key accounting documents, while supporting financial reporting, reconciliations, audits, and project cost tracking.

This is a hands-on position that requires strong administrative discipline, analytical thinking, and the ability to operate efficiently in a fast-moving environment with multiple deadlines. There are instances such as, period-end reporting/closing, external audits, R&M and Project inventory counts and/or special projects that may require the AC to work beyond 5:00 pm.

Key Responsibilities

Accounting & Financial Reporting

Serve as liaison between Accounting Department, Chiefs of Staff, and Financial Controller
Organize, file, and maintain invoices and supporting financial documentation
Prepare and maintain Microsoft Excel schedules and reconciliations
Assist with external audit preparation, including compilation of schedules and supporting documentation
Support inventory counts and financial reporting processes

R&M Accounting Support

Post R&M invoices to the General Ledger
Create and close R&M purchase orders
Reconcile R&M contracts and payments
Maintain R&M budget-to-actual schedules for stores and departments
Track and maintain container arrival schedules
Record and monitor project landed costs
Serve as liaison between R&M Manager, CFO, and Financial Controller
Assist with scheduling and coordination of R&M meetings
Maintain organized records of R&M invoices, contracts, checks, and supporting documents

Project Accounting Support

Post project-related invoices to the General Ledger
Create and close project purchase orders
Reconcile project contracts
Maintain project budget-to-actual schedules
Track container arrivals and landed costs for development projects
Serve as liaison between Project Managers, CFO, and Financial Controller
Support project team with meeting coordination and documentation
Maintain organized project documentation (hard and soft copy)

Communication & Financial Controls

Report directly to the Financial Controller
Maintain structured and accessible accounting memos and documentation
Validate and verify cost explanations from store managers
Liaise with store managers regarding budget variances
Contribute to strengthening internal controls and process improvements

Additional Responsibilities

Ensure compliance with accounting standards and company policies
Maintain historical records through systematic filing and document retention
Provide departmental coverage during team member absences
Perform additional duties as assigned by supervisor

Education & Experience

Minimum Associate’s Degree (Accounting, Finance, or related field preferred)
Minimum 2 years of relevant work experience

Skills & Attributes

Exceptional attention to detail and accuracy
Strong organizational and analytical skills
Ability to prioritize and multitask in a fast-paced environment
Proficient in Microsoft Excel and Word
Strong written and verbal communication skills
Ability to work independently with minimal supervision
Adaptable and flexible with changing workloads
Deadline-driven with high personal accountability
Team-oriented and cooperative

Accounts & R&M/Project Management Liaison Clerk