We are seeking an experienced Administrative Assistant to support our leadership team with a wide range of administrative, operational, and organizational tasks. This role requires a professional with a positive attitude, excellent attention to detail, and the ability to keep projects and processes moving forward.
Key Responsibilities
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Data Entry & Processing: Enter, update, and verify data across multiple systems with exceptional accuracy and completeness.
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Project Support: Manage small projects or assist with components of larger initiatives—coordinating tasks, gathering information, and ensuring follow-through.
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Deadline Tracking: Maintain task lists, calendars, reminders, and workflow trackers to ensure all deadlines and deliverables are met.
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Budgeting & Purchasing Support: Assist with budgeting inputs, vendor quotes, purchasing requests, invoice submissions, and tracking expenses.
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Documentation & Logs: Create, update, and maintain logs, trackers, spreadsheets, and databases to support ongoing operations.
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Administrative Operations: Prepare reports and documents, schedule meetings, organize files, handle email follow-up, and provide general administrative support as needed.
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Process Coordination: Help streamline workflows, standardize documents, and uphold organizational procedures.
Qualifications
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2+ years of experience in an administrative, coordinator, or operations support role
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Strong organizational, time-management, and multitasking skills
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Excellent written and verbal communication
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High proficiency in Microsoft Office (Excel, Word, Outlook) and comfort with digital systems/databases
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Ability to protect confidential information and work with discretion
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Proactive, upbeat, professional demeanor with a consistent customer-service mindset
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Experience supporting budgeting, purchasing, or invoicing is a plus
What We’re Looking For
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Someone who takes initiative, stays on top of details, and follows tasks through to completion
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A dependable team player who maintains a positive attitude and supports others
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A problem-solver who can organize information, improve systems, and stay calm under pressure
How to Apply
To apply, please submit your résumé and a brief cover letter explaining why you are a strong fit for this role.